Searching for Large Items (exchange)

Best Practice Definition

Retaining unnecessary messages, especially those that contain large attachments,  quickly takes up the storage space on the Exchange server. This can lead to a crash of the server, leading to down time for users. Thus, it is important to apply correct storage practices to these messages. (Exchange is not meant for long term storage of information!)

Best Practice Usage

One of the easiest way to clean up storage space is to go after the largest items first.  Here the steps to find the large items you have in your mailbox:

·         Along the left hand side, near the top, click on the item that starts with “Mailbox”.

·         Go to Tools, Find.

·         Click on the Advanced button.

·         In the upper left hand corner, type “200” in the box next to “At Least” item.

·         Click on OK

·         Click on Find Now.

Once these search results are completed, you can sort the items by Size (click on the Size bar) and concentrate on removing the larger items first.   Please follow the best practices for saving 

Retaining Individual E-mail Messages

Best Practice Definition

Retaining unnecessary messages quickly takes up the storage space on the Exchange server. This can lead to a crash of the server, leading to down time for users. Thus, it is important to apply correct storage practices to these messages. (Exchange is not meant for long term storage of information!)

Best Practice Usage

When you receive a message that you need to save beyond 365 days, you should save the message in your "My Documents" directory on your hard drive (which is backed up to your O: drive daily).  After saving the attachment, delete it from the message or delete the entire message itself.

Steps to save a message:

·         Highlight or Open the attachment and choose "File", "Save As".

·         Select the appropriate directory in My Documents (preferred storage location).

·         Select the File Type RTF format for text only                                                                                                      MSG format to save as message format with attachment 

·         Click OK.

·         Delete the original Message.

Steps to save multiple messages

                       

·         Open explorer session and create folder for messages to be saved in

·         Open outlook

·         Go to the outlook folder (eg Inbox)and select multiple messages to move. You can select non-adjacent messages by holding down the CTRL-key                                        

·         Ensure all messages to move are highlighted.

·         Click and drag to start tool bar – ensure cursor is over explorer session

·         Explorer session will maximise

·         Drop messages into required directory.

·         Check that messages have copied across OK

·         Delete messages from outlook

NOTE:

If your message has the same subject line as an existing one in the destination folder, it WILL OVERWRITE the original message.

When copying multiple messages – all  messages should be highlighted at message level not folder name. Complete folders cannot be copied across by the folder name -  this will create shortcuts to the original message.

Always check that the messages have successfully copied across (and ensure that they are not shortcuts) before deleting them from outlook.                               

           

===============================================

Ensuring that the Deleted Items Folder is set to “Empty on Exit”

Best Practice Definition

Until the final implementation of the “Automatically Delete messages in the Deleted Items folder after 2 days” process is implemented, this is a good area to look for wasted storage.

Best Practice Usage

·         Go to Tools, Options.

·         Select the General Tab.

·         Make sure that the check box labeled “Empty Deleted Items folder upon exiting” is checked.

===============================================

How will I know when I am reaching the maximum size limitations?

·         Warning messages when total size of mailbox is approaching the maximum allowed.  The message will look like this:

You are exceeding the size limit set on your mailbox by the system administrator.

Ex. 

Your mailbox size limit is 92460 Kbytes

You are currently exceeding this limit by 11453 Kbytes

You may not be able to send new mail until you reduce your mailbox size. To free up space, delete any items that you are no longer using or move them to your Personal Folders.  Items in all of your mailbox folders including the Deleted Items and Sent Items folders count against your size limit.  You must empty the Deleted Items folder after deleting items or the space will not be freed.

·         Rejection message from “system admin” when trying to send a message if the mailbox size exceeds the preset limits.

·         Rejection message from “system admin” if the message is too large.

·         When a user exceeds the Mailbox size limit, they will still be able to receive messages, but will not be able to send new messages until they remove some of the material from their mailbox.

How can I recover deleted items? (Exchange)

The deleted items folder is kept in an archive for 7 days (Depend upon your Policies) after the messages have been deleted.

They may be recovered anytime within this 7 day period by doing the following :-

:

·         Open Outlook 98

·         Select “Deleted Items” folder

·         Select “Tools” from the menu bar

·         Choose “recover deleted items” from the drop down menu

·         Select all items you wish to recover

·         Click on the button  “ Recover selected items”

·         The deleted items will then be restored to your “Deleted Items” folder

Please Note :

The recovered messages will be deleted again from the deleted items folder when you exit outlook so they should be moved immediately to another folder outside of exchange if you wish to retain them.

Please refer to Exchange Best Practices document on your local shared drive in Help Desk Information folder for more instructions.

Deleted items will not be recoverable after seven days.

windows admin

I can not find where to run Skype as an admin: Windows 7? - Yahoo ...
Last post: Feb 8, 2011
turn UAC off and you will never need the "run as admin" stuff anymore. ...
<http://answers.yahoo.com/question/index?qid=20110208174829AAMHf5w>

How to enable or disable the admin account in Windows 7 - Security ...
4 posts - 4 authors - Last post: Feb 8, 2011
Forum discussion: Windows comes with a built-in administrator account, but
in Windows 7 that account is hidden by default.
<http://www.dslreports.com/forum/r25443100-How-to-enable-or-disable-the-admin-account-in-Windows-7~start=40>

How do you give AD users the ability to install programs without ...
3 posts - 2 authors - Last post: Feb 8, 2011
If I add the user to the Domain Admin groups, then they are able ... Local
administrator should be all that's needed to install software in ...
<http://social.technet.microsoft.com/Forums/en-US/winserverDS/thread/4d625983-9859-4e86-8760-0a08aa17c25c/>

Q&A: how do speed up client login time to a windows server 2003 ...
4 posts - 3 authors - Last post: Feb 8, 2011
TR Dojo: Four netstat tricks every Windows admin should know VIDEO (4 of
14) TR Dojo: Four netstat tricks every Windows. ...
<http://www.techrepublic.com/forum/questions/101-206110>

Missing security tab - Security-Admin - Windows-XP
4 posts - 3 authors - Last post: Feb 8, 2011
Hello, when I right-click on the printer, then click on properties their is
no security tab.
<http://www.tomshardware.com/forum/255581-45-missing-security>

Forgot our administrator password - Tech Support Guy Forums
Last post: Feb 8, 2011
Feb 8, 2011 ... I know, its a rookie move. We had our roommate reload
windows and all our software. We can't remember what he entered as the
administrator ...
<http://forums.techguy.org/windows-xp/979696-forgot-our-administrator-password.html>

Windows Forums • View topic - What Did Your Mouse Just do for the ...
10 posts - 4 authors - Last post: Feb 8, 2011
User avatar. Site Admin. Site Admin. Windows Guru. Windows Guru ... User
avatar. Site Admin. Site Admin. Windows Guru. Windows Guru ...
<http://forum.mintywhite.com/viewtopic.php?t=3585&p=23676&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+WindowsForums+(Windows+Forums+Latest+Topics)>

Tenable Network Security: Nessus 4.4.0 on Windows Server 2008 -...
10 posts - 3 authors - Last post: Feb 8, 2011
Nessus 4.4.0 on Windows Server 2008 - nessus-adduser fails w/
"Administrator" error. Trying to run nessus-adduser as a user that is part
of ...
<https://discussions.nessus.org/message/9334;jsessionid=622AB7C0B22F2B3468BF0BA77BCF3D9F>

Net security opening

Hi,

 

An IT company located in Kanjur marg require 3 persons for Net Security.

• Working knowledge in Nokia Firewall with Checkpoint firewall R70
• IBM Site Protector (IDS/IPS knowledge)
• For Vulnerability assessment and analysis. (ISS, Nessus, GFILanguard)
• Patch management Like Big fix, LANDesk etc...
• Antivirus (Preferably MacAfee)
• Packet Analysis. (Sniffer, Wire shark, Ethereal)

 Please send in your updated CV with current and expected CTC mentioned on it.

 

Thanks and Regards,
Sameer K
Consultant
Shonel Services
Cell - 9820502077 / 9820880702