Searching for Large Items (exchange)

Best Practice Definition

Retaining unnecessary messages, especially those that contain large attachments,  quickly takes up the storage space on the Exchange server. This can lead to a crash of the server, leading to down time for users. Thus, it is important to apply correct storage practices to these messages. (Exchange is not meant for long term storage of information!)

Best Practice Usage

One of the easiest way to clean up storage space is to go after the largest items first.  Here the steps to find the large items you have in your mailbox:

·         Along the left hand side, near the top, click on the item that starts with “Mailbox”.

·         Go to Tools, Find.

·         Click on the Advanced button.

·         In the upper left hand corner, type “200” in the box next to “At Least” item.

·         Click on OK

·         Click on Find Now.

Once these search results are completed, you can sort the items by Size (click on the Size bar) and concentrate on removing the larger items first.   Please follow the best practices for saving